IcebreakerPrivacy Policy
Draft dated October 17, 2026. Pending attorney review before paid plans launch.
What we collect
- Account details: your name, email address, password (stored only as a one-way hash), theme preference, and sign-in records.
- Job-search content: the jobs, statuses, notes and search details in your Google Sheet and Doc. We read them to show them to you and write the changes you make. We keep a short-lived copy (about a minute) to make pages fast; we do not keep a separate copy of your job data.
- Technical data: IP address and browser type for security, plus an audit log of sign-ins and changes.
Where your Google files live
Files created for you by Icebreaker are stored in a folder owned by the PolarIQ administrator's Google account and shared only with you and the Icebreaker service account. Because the administrator owns the folder, the administrator can technically open it; we access it only to operate and support the service. Files you connect yourself stay in your own Google account.
Service providers
We use Hostinger (hosting and email delivery), Google (Sheets, Docs and Drive), and, only if enabled for your account, Anthropic or OpenAI (AI features) and Stripe (payments). They process data on our behalf under their own terms and security programs. We do not sell or rent personal information, and we do not use it for advertising.
Cookies
We use only essential cookies: to keep you signed in, protect forms, remember a trusted device, and remember your theme. No analytics or advertising cookies.
Security
Passwords are hashed, sign-in uses a one-time email code, connections are encrypted, and stored API keys are encrypted. We follow a written information security program in line with Massachusetts regulation 201 CMR 17.00 and will notify you and regulators of a breach as the law requires.
Retention and your choices
We keep your account while it is open. You can ask us to access, correct or delete your account data at any time; deleting your account removes your Icebreaker data and leaves your Google files with you. Logs are kept for up to 12 months.
Children
Icebreaker is not for anyone under 18.